CRDC Launches a Call for Consultancy Services in Archiving and Document Management

The Regional Center for Community Development (CRDC) announces a procurement procedure to select an expert in archiving and document management under the project “Strengthening CRDC’s Organizational Resilience”.

Through this procurement, we aim to develop a unified and functional system for managing the organization's institutional documents, in both physical and digital formats, contributing to improved internal processes and better protection of organizational information.

What services are we seeking?

The selected service provider will deliver specialized consultancy services for:

• Assessing CRDC's current document management and archiving practices;

• Developing an Archiving and Document Management Policy tailored to the organization's specific needs and the applicable legal framework;

• Establishing rules for the classification, registration, retention, access and transfer of physical and digital documents;

• Developing practical tools for implementing the policy, including a records classification and retention schedule, as well as relevant register and form templates;

• Providing recommendations for organizing the physical and digital archives;

• Consulting with the CRDC team and finalizing the developed documents.

The main deliverable will be an Archiving and Document Management Policy, developed and validated in consultation with the CRDC team, and ready for approval and implementation.

Who can apply?

We invite individuals and legal entities with relevant experience in archival management, document management, institutional policy development and archive organization to submit their offers.

Previous experience working with non-governmental organizations will be considered an advantage.

Complete procurement documentation

📄 The Terms of Reference (ToR), including a detailed description of the services, expected deliverables, requirements for service providers and evaluation criteria, are available here:

👉 View the Terms of Reference – Consultancy Services in Archiving and Document Management

Interested individuals and entities are kindly requested to review the complete documentation before preparing their offers.

The application package must include:

1. The expert's CV or a profile of the service provider;

2. A brief description of relevant experience;

3. A technical offer outlining the proposed methodology, work stages, deliverables and timeline;

4. A financial offer indicating the total cost, applicable tax arrangements and any additional expenses.

📅 Deadline for submitting offers: 21 October 2026, 17:00 (Republic of Moldova local time).

📩 Offers should be sent to asociatiacrdc@gmail.com, CC: aoabtds@gmail.com, with the subject line: “Offer – Archiving and Document Management Expert – ERICS/BST”.

For questions or clarifications, interested applicants may use the same email address.

The services are planned for October–November 2026, according to the schedule agreed upon with the selected service provider.

About the project and funding

This procurement is carried out under the project “Strengthening CRDC’s Organizational Resilience”, implemented by the Regional Center for Community Development (CRDC) through the “Enhancing the Resilience of Civil Society in the Eastern Partnership” (ERICS-EaP) programme, funded by the European Union with the support of the German Marshall Fund of the United States – Transatlantic Foundation (GMF TF) and the Black Sea Trust for Regional Cooperation.

This publication was produced with the financial support of the European Union and the German Marshall Fund of the United States – Transatlantic Foundation (GMF TF). Its contents are the sole responsibility of the Regional Center for Community Development (CRDC) and do not necessarily reflect the views of the European Union or the GMF TF.